Senior Inventory Coordinator

Company :

Job Description : 

JOB SUMMARY

As the Senior Inventory Coordinator, you will be responsible for the complete lifecycle management of our stocked inventory items. You'll ensure efficient ordering, storage, distribution, and accurate tracking, all while delivering outstanding customer service. This is a critical role in supporting our print shop operations and ensuring smooth, efficient workflows.

Training will occur at Forge Solutions’ 2830 Beaver Avenue, Pittsburgh PA location. The role will transition to the new facility, which is located 6.8 miles away on Neville Island.

ESSENTIAL RESPONSIBILITIES

• Strategic Inventory Management: Develop and implement strategies to maintain optimal inventory levels for day-to-day operations. Proactively replenish stock based on reorder points, customer demand, and anticipated needs. Verify accurate entry of receipts into the inventory system. Monitor corporate inventories.
• Customer-Focused Communication: Serve as the primary point of contact for internal and external customers, inventory owners, vendors, and warehousing/trucking partners. Communicate effectively, address inquiries promptly, and resolve inventory-related issues with a focus on customer satisfaction. Assist customers with item selection, version control, and order issues.
• Efficient Shipping & Receiving: Oversee all aspects of shipping and receiving, including unloading freight using material handling equipment. Conduct thorough inspections of deliveries for damage, verify contents against packing lists, and accurately record receipt of goods. Pull and prepare orders for internal delivery and external shipment. Manage inbound/outbound shipping tasks, ensuring proper receipt of orders and addressing any damaged goods issues promptly.
• New Facility Launch Support: Be a key contributor to establishing our new warehouse distribution facility. Collaborate with the team to optimize layout, implement processes, and ensure a smooth and efficient start-up.
• System Optimization: Participate in identifying and testing updates to the inventory modules of our procurement system. Oracle Cloud & WMS experience is highly preferred.
• Other Duties: Perform other duties as assigned to support the overall success of the team.

QUALIFICATIONS

Minimum

• High School Diploma/GED

• 4+ years of experience in inventory management.
• Proven experience in end-to-end inventory management.
• Strong understanding of warehouse distribution operations.
• Excellent communication, interpersonal, and problem-solving skills.
• Proficiency in inventory management systems and software.
• Experience with Oracle Cloud and/or WMS (Warehouse Management Systems) is a significant plus!
• Ability to work independently and as part of a team in a fast-paced environment

Preferred

• Receiving, warehouse or distribution experience

• Current materials handling equipment certification

• 1 year driving a box truck

• Valid Driver’s license may be required depending on location

Language (Other than English):

None

Travel Requirement:

0% - 25%

PHYSICAL, MENTAL DEMANDS and WORKING CONDITIONS

Position Type

Office-based

Teaches / trains others regularly

Occasionally

Travel regularly from the office to various work sites or from site-to-site

Rarely

Works primarily out-of-the office selling products/services (sales employees)

Never

Physical work site required

Yes

Lifting: up to 10 pounds

Constantly

Lifting: 10 to 25 pounds

Regularly

Lifting: 25 to 50 pounds

Regularly

Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement: This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times.  In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. 

Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

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